Authoring - Loading an entire folder tree with files

This section explains how to load an entire folder tree and its files from your disk to a HelpServer project gallery. As you walk through this example you will see that the entire tree hierarchy is reconstructed and that all files are neatly organized in the gallery 'File' subfolders.

Dropping a folder on a project gallery

Step 1

Drag the folder from the Windows Explorer and drop it on the 'Files' subfolder of the project gallery.

Instead of dragging and dropping the folder you can also popup the menu on the gallery 'Files' subfolder and select 'Import>Folder'. Next, you select the folder from the 'Folder chooser' window.

Selecting a folder from the 'Folder chooser' window

The moment you have dropped or have chosen the folder, the immediate dependants of the 'Files' subfolder in the gallery are automatically checked out. These are the gallery folders to hold the different categories of files: 'Images', 'Audio', 'Video', 'Text', 'Application', and 'Unknown'. If one of these folders is in use or if you interrupt this process, the operation will be aborded.

Checking out the project gallery's immediate dependants

As soon as the check out is completed successfully, the 'Import folder' window will open. This window shows the gallery's 'File' folder and its checked out subfolders.

Starting the import of a folder tree with files

Step 2

Cick 'Start' and the folder on your disk will be scanned . The system will automatically reconstruct the folder tree under the different 'File' subfolders: 'Images', 'Audio', 'Video', 'Text', 'Application', and 'Unknown'.

Folder is scanned

Step 3

The moment the scan process is finished, you can explore the result. In our example we have a mixture of file types and hence multiple new folder trees have been constructed. Should it only contain images, then a new folder structure will only be created under the 'Images' subfolder. Should it also contain audio files then the same folder structrure will be created under the 'Audio' subfolder.

To proceed you have to click the 'Click here to add the folder structure and the files to the gallery' button. The new folder structures will then be added to the project gallery.

Saving the new folder structure under the gallery folder

Next, the entire new work is automatically saved and checked in.

At this point no file has been loaded yet. The actual loading of the files will automatically start as soon as the entire new folder structures are correctly saved and checked in. So, it is important not the interrupt this save/check in process.

Loading the files

Finally, all files are loaded. After a successful load operation, the files will appear in their associated subfolder of the gallery as shown in the next image.

New folder and files loaded in the project gallery

Notes

In stead of dropping on the gallery's 'Files' subfolder, you can also drop the folder on for example the 'Images' folder or on one of its subfolders. Then the system will only load the image files. If you drop on the 'Audio' category only the audio files will be loaded, etc...

 

You can rearrange and rename the subfolders in the gallery and you can move files to another subfolder at any time. It will not have any effect on files that already might have been inserted in the content topics.

 

You cannot drag and load multiple folders in one operation.

 

Authoring

 About HelpServer
 Starting up and logging on
 The basic working principles
 Using the content in help and documentation systems
 Formatting the content
 Searching and replacing text
 Reusing content with shares
 Navigating with hyperlinks
 Navigating with pointerpaths
 Using bookmarks and jumps
 Duplicating content with clones
 Using tables
 Including media files
 Navigating to web pages
 Using embedded chunks
 Including html code
 Navigating with menus
 Using snippets
 Spelling checking
 Using the view mode
 Creating an index
 Creating a FAQ
 Creating a glossary
 Team authoring
 Working with projects
 Setting up structured authoring
 Generating file based output
 Creating printed output
 Importing files and folders
 Loading files in the project gallery
 Overview
 Loading an entire folder tree with files
 Loading files individually
 Converting legacy content
 Including legacy content in real time
 Transferring objects between installations
 Smartcontent
 Notification
 Feedback
 Translating
 Customizing the look and feel
 User accounts
 Security
 Working with templates
 Working with metadata
 Versioning
 Auditing
 Workflow management
 Annotations
 Using event exits
 Appendix A: The URL parameters
 Appendix B: The object indicators
 Appendix C: Play Javascript