Authoring - Controlling the applicability of annotations

By default any contributor can see and add annotations to folders and topics. Should annotations not apply to the data objects of your project you can switch it off in the folder class.

Opening the Folder classes window

Step 1

Open the ‘Object classes’ window of your project folder.

The Folder classes window

Step 2

Select the ‘Encyclopedia’ folder class and click ‘Show details’.

Switching off the annotation ability

Step 3

Select the required folder class in the ‘Added classes’ list on the left window.

Step 4

Scroll down on the right window until you see the ‘Annotations applicable’ checkbox and uncheck it. You can repeat this for the other folder classes. Click ‘Submit changes’ on the left window.

If you now select the folder the 'Annotations' tab on the bottom of the Workbench will disappear. If you select a folder or topic for which the annotations are applicable it will reappear.

A folder without the ability to add annotations

To shut of the annotations ability completely you should apply these steps to all the dependant classes.


 About HelpServer
 Starting up and logging on
 The basic working principles
 Using the content in help and documentation systems
 Formatting the content
 Searching and replacing text
 Reusing content with shares
 Navigating with hyperlinks
 Navigating with pointerpaths
 Using bookmarks and jumps
 Duplicating content with clones
 Using tables
 Including media files
 Navigating to web pages
 Using embedded chunks
 Including html code
 Navigating with menus
 Using snippets
 Spelling checking
 Using the view mode
 Creating an index
 Creating a FAQ
 Creating a glossary
 Team authoring
 Working with projects
 Setting up structured authoring
 Generating file based output
 Creating printed output
 Importing files and folders
 Loading files in the project gallery
 Converting legacy content
 Including legacy content in real time
 Transferring objects between installations
 Customizing the look and feel
 User accounts
 Working with templates
 Working with metadata
 Workflow management
 The annotation notification
 Adding annotations to folders and topics
 Using annotations
 Searching for objects with annotations
 Inserting annotations in a topic body
 Controlling the applicability of annotations
 Setting the access permissions of annotations
 Using event exits
 Appendix A: The URL parameters
 Appendix B: The object indicators
 Appendix C: Play Javascript