Authoring - Adding annotations to folders and topics

In this part of the example, we assume that the "Edit" task on the "Birds" chapter of the "Encyclopedia: Encarta" has already been performed and that another contributor with user ID "DON" is going to review this chapter. Assume that something is missing in that chapter and that the reviewer wants to explain this to the editor by means of an annotation.

Follow these steps to add the annotation.

Adding an annotation to a folder

Step 1

First, start a new Workbench session and log on with the user ID "DON".

Step 2

Make sure the folder to which you want to add the annotation ("Birds" in our example) is selected in the tree and click on the "Annotations" tab in the bottom pane of the Workbench.

If this tab is not visible, select the menu item "Window>Show view>Annotations" in the main menu bar of the Workbench window.

Step 3

Click on the "New" button on the far right of the "Annotations" pane. You can enter the comment in the window that opens.

If you click "OK" the annotation will be added in the pane below.

Annotation added to the"Birds" folder

The annotations are added to the folder or topic that is currently selected in the tree on the left. In this way each folder and each topic has its own list of annotations.

Step 4

Reject the "Review" task of the "Birds" folder to continue.


 About HelpServer
 Starting up and logging on
 The basic working principles
 Using the content in help and documentation systems
 Formatting the content
 Searching and replacing text
 Reusing content with shares
 Navigating with hyperlinks
 Navigating with pointerpaths
 Using bookmarks and jumps
 Duplicating content with clones
 Using tables
 Including media files
 Navigating to web pages
 Using embedded chunks
 Including html code
 Navigating with menus
 Using snippets
 Spelling checking
 Using the view mode
 Creating an index
 Creating a FAQ
 Creating a glossary
 Team authoring
 Working with projects
 Setting up structured authoring
 Generating file based output
 Creating printed output
 Importing files and folders
 Loading files in the project gallery
 Converting legacy content
 Including legacy content in real time
 Transferring objects between installations
 Customizing the look and feel
 User accounts
 Working with templates
 Working with metadata
 Workflow management
 The annotation notification
 Adding annotations to folders and topics
 Using annotations
 Searching for objects with annotations
 Inserting annotations in a topic body
 Controlling the applicability of annotations
 Setting the access permissions of annotations
 Using event exits
 Appendix A: The URL parameters
 Appendix B: The object indicators
 Appendix C: Play Javascript