Authoring - Enabling and disabling a reference in a folder

A fast and convenient way to temporally prevent the users from accessing a piece of content is to disable its reference in its containing folder. A disabled reference excludes the related object when printing, viewing, or exporting its containing folder. It is not a mean to completely shut down the access to the content object. The enabled state is a property of the reference to the content object and not of the content object itself. This means when the same content object occurs in another folder and it is not disabled there, people can still access it.

Disabling is done by popping the content object's menu and deselecting the 'Properties > Enable' sub item.

Disabling a content object

You can also perform this function on the table on the right. Disabled objects are shown in a light gray color in both the tree and the table.

A disabled content object

When you disable a folder's reference it does not have any influence on its dependants.

Authoring

 About HelpServer
 Starting up and logging on
 The basic working principles
 Introducing the Workbench
 Adding a new project
 Creating the content structure with folders
 Adding the content in topics
 Previewing the result
 Changing the object description
 Adding new objects at a specific position in the folder
 Rearranging objects in a folder
 References to content objects
 Using the work modes
 The properties of a content object
 The properties of a reference to a content object
 Copying, cutting, and pasting
 Removing
 Printing
 Publishing
 The object status
 Searching for changed content
 Recovering unsaved changes
 Enabling and disabling a reference in a folder
 Auto selecting a topic in a folder
 Controlling the levels in the folder structure
 Grouping topics in a folder
 Your profile and Workbench preferences
 Using the content in help and documentation systems
 Formatting the content
 Searching and replacing text
 Reusing content with shares
 Navigating with hyperlinks
 Navigating with pointerpaths
 Using bookmarks and jumps
 Duplicating content with clones
 Using tables
 Including media files
 Navigating to web pages
 Using embedded chunks
 Including html code
 Navigating with menus
 Using snippets
 Spelling checking
 Using the view mode
 Creating an index
 Creating a FAQ
 Creating a glossary
 Team authoring
 Working with projects
 Setting up structured authoring
 Generating file based output
 Creating printed output
 Importing files and folders
 Loading files in the project gallery
 Converting legacy content
 Including legacy content in real time
 Transferring objects between installations
 Smartcontent
 Notification
 Feedback
 Translating
 Customizing the look and feel
 User accounts
 Security
 Working with templates
 Working with metadata
 Versioning
 Auditing
 Workflow management
 Annotations
 Using event exits
 Appendix A: The URL parameters
 Appendix B: The object indicators
 Appendix C: Play Javascript