Authoring - Including a video or an audio

You include a video or an audio in a topic by inserting the file from the file system or by re-using the file from the project gallery  You actually insert a link to the file at the cursor position. The behavior of the video or audio is determined by properties included in the link object and are saved in the topic body.

In the next example a video is included in the 'Topic: About the falcon' of the 'Animal information' project (the same working principles apply for audio). Popup the menu of the video link and select 'Video link properties' to see and change the properties.

Opening the video link properties

The video link properties

The target

This is the actual file that remains on the database. If you click on 'File properties' you can see the file details.

The file properties

Also, on this window you can reload  and restore the file.

The Invocation

These options determine the way the video or audio is invoked. The following options are supported.

In a new topic pane


In a new browser window or browser tab


In a drop down


In a popup


In an embedded block




The hotspot

The hotspot automatically gets the 'Video' respectively the 'Audio' character style.

The hotspot is the clickable area that represents a link to the file. By default the name of the file is used as a textual hotspot.

Using text as a hotspot

You can change the text in the entry field of properties window or you can change it directly in the topic body, it won't influence the link mechanism.

Using an image as a hotspot

If you like to present the file as an image you can click on the 'Browse' button and then select the image from the project gallery or from your file system.


 About HelpServer
 Starting up and logging on
 The basic working principles
 Using the content in help and documentation systems
 Formatting the content
 Searching and replacing text
 Reusing content with shares
 Navigating with hyperlinks
 Navigating with pointerpaths
 Using bookmarks and jumps
 Duplicating content with clones
 Using tables
 Including media files
 Inserting files from the file system
 Inserting files from an external location
 Using the files from the project gallery
 Video and audio
 Including a video or an audio
 In a new topic pane
 In a new browser window or browser tab
 In a drop down
 In a popup
 In an embedded block
 Application and text files
 Reloading files
 Restoring files
 Navigating to web pages
 Using embedded chunks
 Including html code
 Navigating with menus
 Using snippets
 Spelling checking
 Using the view mode
 Creating an index
 Creating a FAQ
 Creating a glossary
 Team authoring
 Working with projects
 Setting up structured authoring
 Generating file based output
 Creating printed output
 Importing files and folders
 Loading files in the project gallery
 Converting legacy content
 Including legacy content in real time
 Transferring objects between installations
 Customizing the look and feel
 User accounts
 Working with templates
 Working with metadata
 Workflow management
 Using event exits
 Appendix A: The URL parameters
 Appendix B: The object indicators
 Appendix C: Play Javascript