Authoring - Assigning metadata on content creation

Once the metadata is defined and indicated in the object’s class, the authors can start using it. Try adding a new plant topic as described in the following steps.

Adding a topic with metadata

Step 1

Popup the menu on one of the ‘Plants’ folder and select ‘New>Pant topic’. The ‘New’ window is now equipped with a ‘Next’ button. Click on it and you see the available metafields: ‘Plant division’ and ‘Project’.

Selecting the metafield values

Step 2

The value for ‘Project’ is already selected. For ‘Plant division’, however, no value has yet been selected. If you click on ‘OK’ without selecting a value for this field, you will be prompted to do so because that field has been marked as a required field.

The security mechanism applied to a metafield determines whether a user is allowed to see that metafield or not.


 About HelpServer
 Starting up and logging on
 The basic working principles
 Using the content in help and documentation systems
 Formatting the content
 Searching and replacing text
 Reusing content with shares
 Navigating with hyperlinks
 Navigating with pointerpaths
 Using bookmarks and jumps
 Duplicating content with clones
 Using tables
 Including media files
 Navigating to web pages
 Using embedded chunks
 Including html code
 Navigating with menus
 Using snippets
 Spelling checking
 Using the view mode
 Creating an index
 Creating a FAQ
 Creating a glossary
 Team authoring
 Working with projects
 Setting up structured authoring
 Generating file based output
 Creating printed output
 Importing files and folders
 Loading files in the project gallery
 Converting legacy content
 Including legacy content in real time
 Transferring objects between installations
 Customizing the look and feel
 User accounts
 Working with templates
 Working with metadata
 Defining metadata
 Using metadata
 Assigning metadata on content creation
 Changing metadata in the content properties
 Inserting metadata in the content body
 Changing metadata in the content body
 Searching with metadata
 Workflow management
 Using event exits
 Appendix A: The URL parameters
 Appendix B: The object indicators
 Appendix C: Play Javascript