Authoring - Subscribing for common events

Once a notification source is allocated to folders and topics, users who browse information in the web browser and authors who work on the content in the Workbench are able to indicate their interest in events concerning that information.

There are several events that can trigger a notification such as publishing, adding and changing content, adding feedback, replying to feedback, etc. Notification for the feedback and reply events is discussed in another chapter. Here, we focus on the more common events.

Demonstrating notification involves at least two people. Till now we have worked with the 'Administrator' user ID. The next example is based on a Workbench session of the predefined 'Author' user account which will play the role of the receiver of the notification. 'Author' can subscribe for the 'Encyclopedia: Encarta' in the following way.

Notification subscription in the Workbench

Popup the menu of the folder or topic and select the ‘Notify me’ option. The window that opens is an overview of the allocated notification sources and the supported events.

The notification events

Check the 'Publish' event and click ‘OK’. You receive notification messages in your inbox as soon as the selected event occurs on the ‘Encyclopedia’ or one of its dependants. Usually the events are triggered by other people.

For a better understanding of the examples in the next sections use the same method to subscribe for the publish event of 'Project A', 'Project B', and 'Project C'.

Users who browse content in the web browser can use a similar way to subscribe for events. Of course the events that are not related to browsing content such as 'Change', 'Add in', 'New comment', etc... are not applicable. This is described here.


 About HelpServer
 Starting up and logging on
 The basic working principles
 Using the content in help and documentation systems
 Formatting the content
 Searching and replacing text
 Reusing content with shares
 Navigating with hyperlinks
 Navigating with pointerpaths
 Using bookmarks and jumps
 Duplicating content with clones
 Using tables
 Including media files
 Navigating to web pages
 Using embedded chunks
 Including html code
 Navigating with menus
 Using snippets
 Spelling checking
 Using the view mode
 Creating an index
 Creating a FAQ
 Creating a glossary
 Team authoring
 Working with projects
 Setting up structured authoring
 Generating file based output
 Creating printed output
 Importing files and folders
 Loading files in the project gallery
 Converting legacy content
 Including legacy content in real time
 Transferring objects between installations
 Enabling the notification
 Subscribing for common events
 Subscribing when exporting
 The inbox
 Maintaining notification subscriptions
 Notification for specific parts in a project
 Customizing the look and feel
 User accounts
 Working with templates
 Working with metadata
 Workflow management
 Using event exits
 Appendix A: The URL parameters
 Appendix B: The object indicators
 Appendix C: Play Javascript