Authoring - Creating a shared object

In a structured authoring environment as in HelpServer’s Workbench it is easy to reuse and share content objects: the paste operation in the tree never creates a new instance of a copied object. Instead, it creates a new reference to the copied object.

Assume we have added a ‘More information’ chapter to the ‘Birds’ book with a topic named ‘Related topics’ in which people can find more information about animals. We want the same ‘More information’ chapter to appear in each of our animal books. The following steps explain how to share this chapter over multiple books.

Copying an object

Expand the ‘Birds’ book, popup the menu of its ‘More information’ chapter and select ‘Copy’.

Pasting a copied object

Next, popup the menu of the ‘Fishes’ book and select ‘Paste > Chapter: More information as last in Book: Fishes’. The chapter will appear under ‘Fishes’.


 About HelpServer
 Starting up and logging on
 The basic working principles
 Using the content in help and documentation systems
 Formatting the content
 Searching and replacing text
 Reusing content with shares
 About reusing and sharing content
 Creating a shared object
 The shared indicator
 Requesting a shared object's where-used list
 Direct & indirect shares
 Searching for shared objects
 Removing shared objects
 Exploring the where-used list
 Navigating with hyperlinks
 Navigating with pointerpaths
 Using bookmarks and jumps
 Duplicating content with clones
 Using tables
 Including media files
 Navigating to web pages
 Using embedded chunks
 Including html code
 Navigating with menus
 Using snippets
 Spelling checking
 Using the view mode
 Creating an index
 Creating a FAQ
 Creating a glossary
 Team authoring
 Working with projects
 Setting up structured authoring
 Generating file based output
 Creating printed output
 Importing files and folders
 Loading files in the project gallery
 Converting legacy content
 Including legacy content in real time
 Transferring objects between installations
 Customizing the look and feel
 User accounts
 Working with templates
 Working with metadata
 Workflow management
 Using event exits
 Appendix A: The URL parameters
 Appendix B: The object indicators
 Appendix C: Play Javascript