Authoring - About the view mode

The topic the object status explains the purpose of the work instance and the active instance of an object. When the authoring work on an object is done and activated (usually by means of the publish function) you see exactly the same content in the Workbench as the users who browse the content in their web browser. But the moment you restart changing things, you see the changed content in the work instance of the objects. The Workbench always shows the work instance over the active instance. So, how can authors have a clear view on active content?

You cannot use the preview function. because this is to review your work in the web browser before activating it. You could use the object's URL but then the active content is shown in the web browser in stead of in the Workbench.

The solution is to use the 'View mode' function. It is a Workbench feature to visualize the object instance of your choice. The following view modes are supported.

The 'Latest' view mode.

 

If you open the Workbench all objects are shown in the latest view mode. This means that the work instance is shown if it is available and if not, the Workbench reverts to the active instance. In this mode the objects are editable and you can perform all your authoring work (unless the security determines otherwise).

The 'Active' view mode.

 

In this view mode the active instance of an object is shown while the work instance (if available) is bypassed. In this mode the objects are always presented as read only. It is not meant to do any authoring work. In stead, it is a mean to browse content in the Workbench as users would do in their web browser.

The 'inactive version' view mode.

 

This view mode is used to show older versions of the content objects in the Workbench. It is only available if you have acquired HelpServer's versioning feature.

Authoring

 About HelpServer
 Starting up and logging on
 The basic working principles
 Using the content in help and documentation systems
 Formatting the content
 Searching and replacing text
 Reusing content with shares
 Navigating with hyperlinks
 Navigating with pointerpaths
 Using bookmarks and jumps
 Duplicating content with clones
 Using tables
 Including media files
 Navigating to web pages
 Using embedded chunks
 Including html code
 Navigating with menus
 Using snippets
 Spelling checking
 Using the view mode
 About the view mode
 Using the view mode
 The applicability of the view mode
 Restoring active object instances
 Creating an index
 Creating a FAQ
 Creating a glossary
 Team authoring
 Working with projects
 Setting up structured authoring
 Generating file based output
 Creating printed output
 Importing files and folders
 Loading files in the project gallery
 Converting legacy content
 Including legacy content in real time
 Transferring objects between installations
 Smartcontent
 Notification
 Feedback
 Translating
 Customizing the look and feel
 User accounts
 Security
 Working with templates
 Working with metadata
 Versioning
 Auditing
 Workflow management
 Annotations
 Using event exits
 Appendix A: The URL parameters
 Appendix B: The object indicators
 Appendix C: Play Javascript