By default, you can perform task transitions on any node of a project folder. The result, however, is that the associated data objects are moved asynchronously through the workflow. If too many objects are out of sync, the entire workflow can become confusing, especially when tasks are rejected (moved back in the flow).

To prevent this, the administrator can determine the points where task transitions can be performed. This can be indicated manually in the properties of the existing data objects and for new objects indicated in the class.

Indicating the task transition behavior manually

This approach is used to change the task transition applicability in existing data objects. In the next example, we want to enable only task transitions on the main project folder and its immediate dependants. For any data object lower than the immediate dependants, no task transitions should be possible.

Indicating the task-transition applicability in the properties

Step 1

Select the object for which you want to disable the task transition in the tree and click on the "Properties" tab on the right.

Step 2

Expand the "Workflow" section and select the "Task transition is not possible" option.

Step 3

If the object is a folder, you will have to propagate this action to its dependants.

If you click on the "Edit" tab, you will see that the transition of the task is not possible. However, the object and its dependants are still part of the workflow. The workflow tasks are still applied to these objects. You need to perform the task transition only on the parent folder. 

Task transition is not applicable

Indicating the task transition behavior in the class

To apply the task-transition possibility automatically for new objects, you need to change the class. In the next example, we do this for the "Birds" class.

Opening the Object classes window

Step 1

Pop up the menu of the "Birds" folder and select "Object classes".

The Object classes window

Step 2

Next, click on "Organize folder classes".

The Folder classes window

Step 3

Make sure the "Birds" item is selected in the list and click "Show details".

Changing the task transition behavior in a class

Step 4

Two windows will open. Select the "Folder: Bird" class in the "Added classes" list on the left window to show the class properties in the window on the right.

Step 5

Scroll down on the "Properties" window (right window) until you see the workflow section. Select the "Not applicable" task-transition option.

Repeat steps 4 and 5 to apply this action to the "Folder: FAQ" class.

Step 6

Click "Submit changes" to save and close the two windows.

Task transition will now not be possible for each new "Bird" or "FAQ" folder that is added to the "Birds" folder.