Authoring - Starting the workflow

Once the required workflow object is assigned to folders and topics, the entire flow of work can be started. As long as the workflow is not started, people will see the content in read-only mode and cannot actually do any work. By default only the administrator of the workflow can make updates to test and fine tune the workflow objects.

The image below shows a folder for which the workflow was enabled but not yet started.

Workflow not started

Thus, the administrator needs to launch the workflow manually. This is how it is done.

Starting the workflow

Step 1

Pop up the menu of the main project folder and select "Workflow>Start".

Confirming the workflow start


Step 2

Click "Start" on the window that opens. The folder is scanned and all objects that are part of the workflow are collected.  Confirm the actual start of the workflow to finish.


 About HelpServer
 Starting up and logging on
 The basic working principles
 Using the content in help and documentation systems
 Formatting the content
 Searching and replacing text
 Reusing content with shares
 Navigating with hyperlinks
 Navigating with pointerpaths
 Using bookmarks and jumps
 Duplicating content with clones
 Using tables
 Including media files
 Navigating to web pages
 Using embedded chunks
 Including html code
 Navigating with menus
 Using snippets
 Spelling checking
 Using the view mode
 Creating an index
 Creating a FAQ
 Creating a glossary
 Team authoring
 Working with projects
 Setting up structured authoring
 Generating file based output
 Creating printed output
 Importing files and folders
 Loading files in the project gallery
 Converting legacy content
 Including legacy content in real time
 Transferring objects between installations
 Customizing the look and feel
 User accounts
 Working with templates
 Working with metadata
 Workflow management
 Creating the building blocks
 Enabling the workflow
 Using the workflow
 Starting the workflow
 Performing task transitions
 Performing the transition of parallel tasks
 Skipping tasks
 Rejecting tasks
 Viewing the workflow history
 Stopping, resuming, and restarting the workflow
 Performing task transitions asynchronously
 Verifying the progress of the current task
 Indicating the task transition behavior
 Applying structural workflow changes
 The workflow contributors
 The workflow notification
 Using task lists
 Using event exits
 Appendix A: The URL parameters
 Appendix B: The object indicators
 Appendix C: Play Javascript