End user guide - Exporting content

If your security profile permits you can export content when viewing it in your web browser. The export will be performed in a Java Applet and the output is always an html file. The next steps demonstrate this approach.

Exporting content

If you want to export the entire starting folder you can click on the ‘Export’ link in the top bar of left pane. You can also export parts of the folder by expanding the tree, popping up the menu and selecting 'Export'.

The very first time you execute this function you might see the applet loading. This can take awhile.

Applet loading

As soon as the applet is loaded the HelpServer applet will start up and on the first pane of this applet you can set the primary export options.

Selecting the primary options

You can enable or disable the included hyperlinks that are outside the exported scope. If you leave these enabled then you will be able to click on the hyperlinks and to open a browser session that will retrieve the hyperlink target in real time over the Internet. If you disable them, these hyperlinks are not clickable. Of course the hyperlinks that refer to targets included in the exported scope remain active. To speed up the export you can exclude large files, it's up to you to decide how usable the exported content still is with missing files.

Because the export is fully based on your own profile you don’t have to select any special options, except for the language. Just click ‘Next’ to continue. The next pane shows you the content to be exported in tree view.

Excluding parts of the exported content

Here you can expand and deselect the nodes. The deselected nodes and their dependants will be excluded from the export.

You can choose a location to store the output by clicking on the ‘Browse’ button. The path without the file name is remembered in your profile. You cannot choose the file name, it is derived from the folder description.

To get an idea of the size of the exported content and all the included files you can click on the 'Verify size' button.

Verifying the size

The entire tree will be scanned and each item’s size will be indicated in the tree. The total amount of KB to be downloaded is indicated on the window (above the 'Browse' button). If the verify size process has finished you can still select/deselect the tree nodes. The amount will be adjusted.  In this way you have an idea of the amount of KB that will be transferred.

If notification is enabled you can request a notification when new versions of the exported content are created. If you have selected this option and you click on 'Start' you will have to confirm this request for notification.

Confirming the notification request

If you click 'Yes' you will receive messages in your inbox to remind you to re-export the content.

If the content contains files, then these are downloaded one by one. This is performed on the ‘Export files’ window which will automatically popup.

Exporting the files

If you have selected the ‘Auto start file export’ option on the ‘Export’ applet then the export of the files will automatically start. If this option is not selected, you will have to click on the ‘Start’ button of this window. The ‘Status’ column indicates the status of the export per file. Large files excluded from the output are marked in this column.On the first export, all the files in the project are processed. On the next export, only the changed files are processed on the condition that you export to the same location.

Export correctly executed

If the export is correctly executed you can find the output at the chosen location.

The output at the chosen location

The subfolder at this location is automatically created to holds the included files. It should always be distributed along with the html file. Double click the html file to browse it in the web browser.

Exported output viewed in the browser

End user guide

 Logging on
 Changing your profile
 Exporting content
 Capturing the URL of the content objects
 Downloading files
 Browsing older versions